Let’s be honest, timesheets aren’t exactly the highlight of anyone’s week. But they are essential for payroll, and making sure your brilliance is recognised (and paid for!).
A few smart habits can make timesheet completion a breeze, and keep KiddyKare and the nurseries smiling!
Here are some tried and true tips to help you get it right, every time:
1. Log time daily (don’t wait until Friday!)
- It takes two minutes a day but saves hours of backtracking.
- Daily logging ensures accuracy – you know what you did, not what you think you did.
- This will also help in case of any cancellations or sickness.
2. Be clear and precise
- Use nursery names clearly – ask someone if you’re not sure it’s correct or how to spell it. This also goes for the names of the management team who sign your timesheet – if in doubt let them write their name!
- Detail the hours done, not forgetting to add on your lunch break.
- Try and make your timesheet as clear as possible, so our payroll team and the nursery teams can read it accurately. If it can’t be read clearly, it will have to be sent back to you – which will in turn delay payroll.
Top Tip: Completing the daily and weekly total at the bottom of your timesheet also ensures no mistakes are made for payroll. Though please do ensure this is correct.
3. Respect deadlines
- Timesheets aren’t optional; they’re how we all get paid and keep the agency running.
- Submit your hours before the cut-off time every week (Monday at 12pm) – no exceptions – so you are paid on time.
4. Double-check before you hit “submit”
- A quick review avoids rework and corrections later.
- Make sure your total hours look correct and nothing is missing.
- Double-check all calculations using a calculator, addition in your head is harder some days than others.
5. Ask if you’re unsure
- If something is unclear, no matter what it is, always ask. The KiddyKare team is here to support you.
- It’s always better to ask than assume.
Top Tip: Think of your timesheet as your professional diary. It tells the story of what you delivered and when you delivered it. It’s what you’ll need if you have any questions or queries about any of your payslips.
By keeping on top of recording your time, double-checking details, and ensuring timely submission – you can help play your part in keeping the system running smoothly, making timesheets one of the easiest parts of our week!
Author: Jodi Walden
